Code of conduct for Evaluators
(i) The task of an evaluator is to participate in a confidential, fair and unbiased evaluation of each proposal according to the procedures described in the UKF Operations Manual and in conditions of specific UKF program. He/she must use his/her best endeavors to achieve this and deliver a high quality of work.
(ii) The evaluator works as an independent person. He/she is deemed to work in a personal capacity and, in performing the work, does not represent any organisation.
(iii) The evaluator commits him/herself to strict confidentiality and impartiality concerning his/her tasks. If an evaluator has a direct or indirect connection with a proposal, or any other interest in some way connected with a proposal, or has any other allegiance which may impair his/her neutrality with respect to a proposal, he/she must declare such facts to UKF Secretariat as soon as he/she becomes aware of this. UKF Steering Committee ensures that, where the nature of any connection is such that it could threaten the neutrality of the evaluator, he/she does not participate in the evaluation of that proposal, and, if necessary, competing proposals.
(iv) Evaluators may not discuss any proposal with others, including other evaluators except during the formal discussion at the meetings moderated by UKF Secretariat personnel.
(v) Evaluators may not communicate with proposers. No proposal may be modified during the evaluation session. Evaluators’ advice to the UKF Steering Committee on any proposal may be communicated only to the UKF personnel, and in no way to the proposers or to any other person.
(vi) Evaluators are not allowed to disclose the names of other evaluators participating in the evaluation. The UKF Steering Committee makes public lists of names of appointed evaluators at regular intervals without indicating which proposals they have evaluated.
(vii) The evaluator will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and returning, erasing or destroying all confidential documents or files upon completing the evaluation as instructed. Evaluators may look for further information (for example through the internet, specialised databases, etc.) in order to allow them to complete their examination of the proposals. Evaluators must not show the contents of proposals or information on proposers to third parties (e.g. colleagues, students, etc.). Above all, evaluators must not make contact with proposers.
(viii) Evaluators are required to comply strictly with any rules defined by the UKF personnel for ensuring the confidentiality of the evaluation. Failure to fulfill these rules may result in exclusion from the immediate and future evaluation processes.
¨ I, confirm that I have read, understood and accepted the Code of Conduct for Evaluators related to the performance of the evaluation tasks.
¨ I declare that I have not submitted, nor am I, to my knowledge, directly or indirectly involved in any proposal submitted for evaluation under the currently open UKF Calls for Proposals.
¨ I will inform UKF Secretariat immediately if I discover any conflict of interest, direct or indirect, with any proposal that I am asked to evaluate or which is the subject of discussion in any evaluation meeting at which I am present.
¨ I declare that I will not disclose any detail of the evaluation process and its outcomes or of any proposal submitted for evaluation. I understand that I will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing the evaluation, unless otherwise instructed.